Purchase Assistant (for Pharmacy )

Roles & Responsibilities:
• Assist in sourcing medicines, OTC items, medical supplies, and wellness products
• Request and compare supplier quotations (price, availability, delivery terms)
• Prepare purchase orders and follow up for approvals
• Ensure all purchased items comply with UAE pharmacy regulations and product registration requirements
• Monitor stock levels and assist with replenishment needs
• Coordinate with warehouse and store teams to track stock movement
• Identify slow-moving, out-of-stock, and urgent items
• Maintain communication with approved local distributors and pharmaceutical suppliers
• Follow up on delivery schedules and resolve delays or discrepancies
• Assist in evaluating supplier performance (pricing, delivery accuracy, quality)
• Prepare and update purchasing documentation, invoices, and delivery notes
• Ensure regulatory documents (MOHAP/DOH/DHA approvals if required) are properly filed
• Maintain accurate records in ERP or pharmacy management systems
• Assist in price checks, cost comparisons, and updating price lists
• Coordinate with accounts for payment follow-ups and invoice verification
• Track purchase order status and update reports for management
• Work closely with pharmacists, storekeepers, and operations team regarding product requirements
• Support the purchasing manager in daily administrative tasks and reports

Qualification:
• Diploma or Bachelor’s degree in Business Administration, Supply Chain, Pharmacy, or related field

Experience:
• 1–2 years of relevant experience in pharmacy/drugstore purchasing in UAE

Skills:
• Strong knowledge of medicines, OTC products, and pharmacy-related items
• Excellent communication and negotiation skills
• Proficient in MS Office (Excel, Word) and ERP systems
• Good organizational and follow-up skills
• Attention to detail and accuracy in documentation

About the Organisation:
Abdulwahed Bin Shabib Investment Group LLC is a UAE-based diversified investment group, engaged in healthcare, retail, and trading sectors, committed to operational excellence, regulatory compliance, and high-quality service delivery across its businesses.