Project Associate - Clinical Operations & Project Management

Why This Role Matters
Clinical research projects require strong coordination, structured planning, and efficient documentation to ensure successful execution within timelines and regulatory frameworks. A Project Associate plays a critical support role in maintaining operational efficiency, communication flow, and compliance across clinical development programs.
At ICON plc, a globally recognized healthcare intelligence and clinical research organization, this position contributes directly to shaping the future of clinical development. The role supports project managers and clinical operations teams, ensuring that administrative and operational activities are executed accurately and on time. For professionals with 1–3 years of experience in Project Management and Clinical Operations, this opportunity provides structured growth within a global CRO environment.

Job Description
ICON plc is seeking a Project Associate with 1 to 3 years of experience in Project Management and Clinical Operations (ClinOps), along with working knowledge of CTMS and eTMF systems. The selected candidate will assist in planning, coordinating, and supporting clinical projects to ensure smooth operational delivery.
The role involves administrative oversight, cross-functional collaboration, documentation management, and stakeholder communication. Candidates must demonstrate strong organizational skills, attention to detail, and the ability to manage multiple responsibilities in a dynamic environment.

Key Features of the Role:
• Exposure to global clinical research projects
• Involvement in CTMS and eTMF systems
• Hands-on project coordination experience
• Opportunity to work within a leading CRO environment
• Career progression in clinical project management
• Participation in strategic planning discussions

Responsibilities
• Support the development and execution of project plans
• Coordinate project activities including meeting scheduling and documentation
• Prepare agendas, record minutes, and maintain action trackers
• Collaborate with cross-functional teams to ensure smooth communication
• Contribute to project documentation and reporting for stakeholders
• Provide guidance to junior associates when required
• Maintain transparency and integrity in project support processes
• Participate in project planning and decision-making discussions
• Stay updated on industry trends and best practices

Required Qualifications
Candidates should demonstrate foundational project management knowledge and clinical operations exposure. Familiarity with CTMS and eTMF systems is essential. Strong organizational discipline and communication skills are critical to succeed in this role.

Educational Requirements:
• Bachelor’s or Master’s degree in Allied Health Sciences or Life Sciences discipline

Experience and Skills:
• 1 to 3 years of experience in Project Management and Clinical Operations
• Working knowledge of CTMS and eTMF systems
• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills (Fluency in English required)
• Detail-oriented mindset with problem-solving capabilities
• Ability to manage deadlines in fast-paced environments
• Collaborative team player with professional conduct

Salary Insights
Compensation is competitive and aligned with global CRO standards. Salary varies based on experience, expertise, and internal banding. In addition to base pay, ICON offers comprehensive benefits focused on employee well-being and work-life balance.

Company Overview
ICON plc is a world-leading clinical research organization specializing in healthcare intelligence and clinical development solutions. The company partners with pharmaceutical, biotechnology, and medical device organizations to accelerate innovation and improve patient outcomes.
ICON is known for its inclusive work culture, strong performance-driven environment, and structured career development opportunities. Employees benefit from global exposure, collaborative teamwork, and access to industry-leading clinical technologies.

FAQs

1. Is CTMS and eTMF knowledge mandatory?
   Yes, working knowledge of CTMS and eTMF systems is required.

2. What level of experience is needed?
   Candidates must have 1 to 3 years of experience in Project Management and Clinical Operations.

3. Is this role client-facing?
   The role involves stakeholder coordination and cross-functional collaboration but primarily supports internal project teams.

4. What growth opportunities are available?
   Career progression may include Senior Project Associate, Project Specialist, Clinical Project Coordinator, or Project Manager roles.

5. Does ICON offer additional benefits?
   Yes, including health insurance, retirement planning, employee assistance programs, and flexible benefits.

Application Tips
• Highlight CTMS and eTMF system experience clearly on your resume
• Showcase examples of project coordination and documentation management
• Demonstrate strong communication and multitasking skills
• Prepare to discuss your role in previous clinical projects
• Emphasize ability to work within global cross-functional teams