Medical Workforce Partner - Junior Doctors

Why This Role Matters
The Medical Workforce Partner is key to keeping Forensicare’s medical teams running smoothly. By managing the recruitment, rostering, and support of junior doctors, including Registrars and International Medical Graduates, this role ensures that patients receive safe and reliable care every day.
Based in Fairfield, Melbourne, this position is an important part of the healthcare and medical industry, helping the organisation maintain high standards while supporting its staff. The Medical Workforce Partner works closely with clinical leaders and teams to make sure processes are efficient, staff feel supported, and compliance is maintained.
This full-time, ongoing role isn’t just about administration; it’s about making a real difference for medical staff and the community. By keeping the workforce strong and well-managed, the Medical Workforce Partner helps Forensicare deliver quality forensic mental health services that truly matter.

Job Description
The Medical Workforce Partner plays a vital role in overseeing the complete medical workforce lifecycle of Registrars and International Medical Graduates (IMGs), ensuring safe, effective, and well-coordinated staffing in a complex and highly specialised clinical environment.
In this role, you will coordinate end-to-end recruitment and onboarding, including staff allocation and employment offers, while managing and maintaining medical rosters to address both planned and unplanned vacancies, including after-hours coverage. Acting as the primary point of contact for workforce matters, you will liaise with internal teams, clinical leaders, and external stakeholders to provide guidance and resolve issues efficiently.
You will also support orientation, accreditation, and training programs in partnership with clinical education leaders, ensuring staff are well-prepared and compliant with professional standards. Monitoring compliance requirements, including AHPRA registration, privacy, credentialing, and adherence to industrial agreements, will be a key aspect of your responsibilities, along with maintaining accurate workforce records to support governance, audits, and accreditation processes.
Additionally, you will provide high-level advice on workforce policies, systems, and continuous improvement initiatives, while partnering across the organisation to drive staff capability, wellbeing, inclusion, and professional development programs. This role is essential in sustaining workforce integrity, service continuity, and a supportive environment for medical staff, ultimately enabling the delivery of high-quality forensic mental health care.

Key Responsibilities
Recruitment and Onboarding: Coordinate the end-to-end recruitment process for medical staff, including staff allocation, employment offers, and onboarding procedures.

Roster Management: Develop, maintain, and adjust medical rosters to address both planned and unplanned vacancies, including support for after-hours arrangements.

Primary Workforce Contact: Serve as the main point of contact for medical workforce matters, liaising with internal teams and external stakeholders to resolve issues efficiently.

Orientation and Training Support: Collaborate with clinical education leaders to support staff orientation, accreditation processes, and ongoing training activities.

Compliance Oversight: Ensure adherence to regulatory and organisational requirements, including AHPRA monitoring, privacy standards, credentialing, and industrial agreements.

Workforce Records Management: Maintain accurate and up-to-date workforce records to support governance, audits, and accreditation processes.

Policy and System Improvement: Provide expert advice and contribute to the development and refinement of workforce policies, systems, and continuous improvement initiatives.

Workforce Development Partnerships: Partner across the organisation on programs related to capability building, staff wellbeing, inclusion, and professional development.

Required Qualifications
The Medical Workforce Partner role requires a combination of operational expertise, regulatory knowledge, and strong interpersonal skills. Candidates should have a solid background in managing medical staff operations and supporting workforce processes within a complex healthcare environment. Familiarity with compliance requirements, workforce systems, and staff development initiatives is essential to succeed in this role.

Education and Experience:
Previous experience in medical workforce management is desirable.
Demonstrated experience in healthcare or medical administration is highly valued.
Proven ability to operate within established workforce systems and follow regulatory frameworks.

Key Skills:
Proven ability to manage complex rostering within established systems.
Skilled in maintaining HR master data and generating accurate workforce reports.
Prior experience in medical workforce management is advantageous.
Strong understanding of health sector awards, agreements, and compliance requirements.
Highly organised with excellent attention to detail and the ability to prioritise tasks effectively in a fast-paced environment.
Excellent communication and stakeholder engagement abilities, capable of collaborating across teams.
Ability to work independently and collaboratively, supporting workforce operations and organisational goals.

Candidates should be proactive, detail-oriented, and capable of supporting Registrars and International Medical Graduates to ensure workforce efficiency, compliance, and staff wellbeing. This role is essential in maintaining smooth operations and fostering a professional, supportive environment within a highly specialised clinical setting.

About the Organisation:
Forensicare is the state-wide specialist provider of forensic mental health services in Victoria. It is the only organisation in the state that delivers services spanning all components of the mental health and criminal justice sectors, providing a unique perspective on mental health and public safety.
The organisation provides forensic mental health services for individuals:
Living with a serious mental illness in the criminal justice system.
At risk of offending or posing a risk to themselves or others.
Referred from the general mental health system for specialist advice, support, or treatment.

Forensicare’s services are delivered within a recovery framework, emphasising the assessment, treatment, and management of forensic patients, prisoners, and clients across secure and community-based settings.

Vision
Forensicare aims to achieve clinical excellence and advance translational research to enable consumers to lead fulfilling and meaningful lives in a safer community.

Mission
The organisation provides high-quality, specialist clinical services that:
Focus on the recovery of consumers.
Support and develop the workforce.
Build translational research capacity.
Collaborate with stakeholders to deliver better and safer outcomes for both consumers and the community.

Values
Forensicare operates under the guidance of the Victorian Public Sector Commission values and promotes behaviours aligned with:
Responsiveness
Integrity
Impartiality
Accountability
Respect
Leadership
Human Rights

Application Tips
Review Eligibility Carefully: Ensure you meet all compliance requirements for a government role, including relevant experience, qualifications, and background checks.
Prepare a Strong Resume: Highlight experience in complex rostering, HR data management, and medical workforce coordination. Include measurable achievements where possible.
Emphasise Key Skills: Showcase communication, stakeholder engagement, organisational skills, and ability to work collaboratively and independently.
Tailor Your Cover Letter: Connect your experience directly to the responsibilities of the Medical Workforce Partner and demonstrate understanding of workforce planning and compliance requirements.
Include Required Documents: Attach proof of qualifications, certifications, immunisation evidence, and any other mandatory documentation requested in the application.
Provide Relevant Examples: Use specific examples from past roles to illustrate your ability to manage schedules, maintain workforce records, support onboarding, and handle compliance tasks.
Focus on Impact: Show how your contributions improved workforce efficiency, compliance, or staff support in previous roles.
Proofread Carefully: Ensure your application is clear, concise, and free of errors to make a professional impression.

FAQs

1. What are the eligibility requirements for this role?
   Candidates should have experience in complex rostering, HR data management, or medical workforce coordination. Compliance with regulatory requirements, background checks, and any relevant certifications is essential. Prior experience in medical workforce management is desirable.

2. What is the salary for the Medical Workforce Partner?
   The role is classified as HS6, offering approximately $110,479 plus superannuation and benefits, in line with government pay scales.

3. What growth opportunities are available?
   This role provides pathways to senior positions in medical workforce management, healthcare administration, and operational leadership, with opportunities to develop expertise in compliance, policy, and staff development.

4. What documents are needed to apply?
   Applicants should submit a resume, cover letter, proof of qualifications, certifications, and any compliance documentation such as immunisation or background checks.

5. What is the work environment like?
   The role is based at Thomas Embling Hospital, Fairfield (Hybrid) and involves collaboration with clinical leaders, multidisciplinary teams, and administrative staff in a supportive, professional setting.

6. How long is the recruitment process?
   Applications are reviewed as they are received, and shortlisted candidates may be invited for interviews. Early applications are encouraged as the role may close before the advertised deadline.