Contracts & Proposals Executive - Clinical Research Services

Why This Role Matters

The Contracts & Proposals Executive plays a key role in supporting global sales and project teams by developing accurate budgets and contract documents for clinical research projects. In the clinical research industry, well-structured contracts and clearly defined budgets are critical for project execution, financial transparency, and client satisfaction.
This role ensures alignment between client requirements, operational feasibility, and commercial terms. By maintaining contract accuracy and database integrity, the position directly supports timely project initiation and revenue realization.
At IQVIA, professionals in commercial and proposal functions contribute to accelerating clinical development by enabling seamless collaboration between sponsors and operational teams.

Job Description

The Contracts & Proposals Executive will be responsible for developing and preparing contracts and budgets for assigned customers to support the global sales team. The role involves close collaboration with project teams, internal stakeholders, and external clients to ensure proposals and agreements are aligned with customer needs and organizational standards. Under supervision, the candidate will prepare proposal documents, update contract databases, support negotiations, and ensure timely execution of new awards. The role requires strong coordination skills, attention to detail, and the ability to manage multiple deliverables within defined timelines.

Key Features of the Role:

• Position: Contracts & Proposals Executive
• Industry: Clinical Research / Healthcare Intelligence
• Qualification: Bachelor’s Degree (Life Science / Business Management or related field)
• Focus Area: Budget preparation, contract development, proposal management
• Client Interaction: Internal and external stakeholder coordination
• Strong exposure to global sales support functions
• Opportunity to work within a leading CRO environment

Responsibilities

• Work closely with project teams to determine appropriate contract terms and conditions under supervision
• Support preparation, review, and sign-off of budgets
• Develop and prepare contract and proposal documents
• Act as secondary customer interface on small projects
• Support preparation, finalization, and distribution of budgets and contracts
• Update and maintain proposal documents, contract databases, and tracking files
• Prepare and update client-facing budget grids
• Engage internal stakeholders to finalize budgets for work orders or change orders
• Lead internal discussions to clarify customer requirements and resolve discrepancies
• Ensure contracts align with client needs and master service agreements
• Perform quality control checks on documents before distribution
• Maintain accurate information in corporate databases and tracking reports
• Act as primary interface for budget and proposal development on assigned projects
• Develop execution plans for new award contracts to ensure timely completion
• Perform additional duties as assigned by the manager

Required Qualifications

Candidates should demonstrate strong communication, coordination, and analytical skills along with a structured approach to documentation and client interaction.

Educational Requirements:

• Bachelor’s Degree in Life Sciences, Business Management, or related field (Required)

Experience and Skills:

• Demonstrated project management skills
• Ability to build and maintain strong customer relationships
• Strong written and verbal communication skills
• Good listening and negotiation abilities
• Problem-solving and analytical skills
• Attention to detail and document quality control expertise
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint)
• Ability to manage multiple deliverables under tight timelines

Salary Insights

Compensation will be aligned with industry standards for contracts and proposal professionals within the clinical research and CRO sector. Salary may vary based on prior experience in budget development, contract management, and client coordination.

Company Overview

IQVIA is a leading global provider of clinical research services, commercial insights, and healthcare intelligence to life sciences and healthcare industries. The company supports pharmaceutical and biotechnology organizations in accelerating clinical development, improving commercialization strategies, and enhancing healthcare outcomes through data-driven solutions. With a strong global presence, IQVIA offers professionals opportunities to work in a collaborative, technology-driven, and growth-oriented environment.

FAQs

Q1. Is prior contract management experience required?
While not mandatory, experience in proposals, budgets, or contract preparation is beneficial.

Q2. Does this role involve client interaction?
Yes, the role includes internal and external stakeholder coordination.

Q3. Is this role technical or commercial?
It is primarily a commercial and operational support role within clinical research.

Q4. What tools are required for this role?
Proficiency in Microsoft Office tools is required.

Q5. Is project management experience important?
Yes, demonstrated project management skills are highly valued.

Application Tip

• Highlight experience in budget preparation or contract documentation
• Mention any exposure to CRO or clinical research environments
• Showcase strong Excel and documentation skills
• Demonstrate stakeholder coordination experience
• Emphasize attention to detail and quality control abilities