Clinical Research Assistant - Hospital Site Coordinator

Why This Role Matters
Clinical research is the backbone of medical innovation. From early-stage studies to post-marketing surveillance, well-coordinated site-level operations are essential to maintaining data integrity, patient safety, and regulatory compliance.
For over two decades, ProPharma has supported biotech, medical device, and pharmaceutical companies in navigating complex regulatory pathways and accelerating therapeutic development. The Research Assistant role plays a direct part in this mission by ensuring smooth execution of hospital-based clinical studies.
This position is ideal for candidates who want hands-on exposure to clinical trial operations within a healthcare environment. By managing site communications, maintaining documentation, and supporting data management processes, the Research Assistant helps ensure that research activities meet IRB and FDA standards while maintaining operational efficiency.

Job Description
ProPharma is hiring a Research Assistant for a hospital-based, on-site role in Nagpur, Maharashtra. This part-time opportunity requires 24 hours per week and involves supporting day-to-day clinical research activities at the site level.
The selected candidate will serve as a central coordination point for communication, document management, and study-related administrative processes. Responsibilities include assisting with pre-screening, performing accurate data entry, responding to system queries, monitoring clinical databases, and supporting study closeout activities.
This role requires strong organizational discipline, regulatory awareness, attention to detail, and the ability to work both independently and collaboratively within a structured research environment.

Key Features of the Role:
• Hospital-based clinical research exposure
• On-site position in Nagpur, Maharashtra
• Part-time schedule (24 hours per week)
• 1-year contractual role with possible extension
• Direct involvement in IRB/FDA-compliant documentation
• Exposure to study team coordination and database monitoring
• Opportunity to gain practical clinical research experience

Responsibilities

Clinical Site Communication & Coordination:
• Serve as point of contact for daily site communications
• Coordinate document submissions and activity timelines
• Establish and maintain timely communication with assigned stakeholders

Study Operations Support:
• Assist with patient pre-screening as assigned
• Perform accurate data entry into clinical research systems
• Evaluate and respond to system-generated queries
• Monitor clinical databases to ensure data completeness and accuracy
• Support study closeout activities

Regulatory Compliance & Documentation:
• Maintain study documentation in compliance with IRB and FDA policies
• Ensure proper filing, tracking, and version control of essential documents
• Support audit readiness and regulatory inspections

General Duties:
• Assist the site with additional study-related activities as directed
• Perform other duties as assigned to support research objectives

Required Qualifications

• Bachelor’s Degree OR
• Equivalent experience defined as a minimum of 3 years of related experience

Educational Requirements:
A Bachelor’s degree in Life Sciences, Pharmacy, Biotechnology, Nursing, or related healthcare fields is preferred. Candidates with at least three years of relevant experience in clinical or healthcare settings may also qualify.

Experience and Skills:

Experience:
• Prior study team experience is ideal
• Exposure to clinical research environments is advantageous

Technical Skills:
• Ability to manage web-based research platforms on Microsoft OS systems
• Familiarity with electronic data capture (EDC) systems and clinical databases preferred
• Proficiency in data entry and system query management

Core Competencies:
• Strong verbal and written communication skills
• Critical thinking and analytical abilities
• Excellent organizational and multitasking skills
• Ability to work independently and collaboratively
• Professional and articulate communication style
• Initiative-driven while adhering to structured directives
• Ability to maintain confidentiality and privacy in working environments

Salary Insights:
Compensation will be aligned with industry standards and will depend on experience, skills, and interview performance.
Additional benefits may include:
• Exposure to hospital-based clinical research operations
• Experience with regulatory-compliant documentation systems
• Opportunity for contract extension based on performance
• Professional growth within a global consulting environment

Company Overview
ProPharma partners with biotech, medical device, and pharmaceutical organizations across the entire product lifecycle through its advise-build-operate model. With expertise spanning regulatory sciences, clinical research solutions, pharmacovigilance, quality & compliance, medical information, and R&D technology, ProPharma delivers customizable consulting services that accelerate high-impact drug and device programs.
The company promotes diversity, equity, and inclusion, fostering a workplace where employees can contribute authentically and grow professionally. All applications are personally reviewed by a recruitment team member, and every candidate receives an application outcome notification.
While remote work is supported in general, this specific role is hospital-based and requires on-site presence. All candidates are assessed based on merit without bias related to location proximity.

FAQs

Q1: Is this role remote?
No. This is an on-site hospital-based role in Nagpur, Maharashtra.

Q2: Is the position full-time?
No. It is a part-time role requiring 24 hours per week.

Q3: What is the contract duration?
The initial contract is for 1 year, with potential extension based on performance and study requirements.

Q4: Is clinical research experience mandatory?
While not strictly mandatory, study team experience is strongly preferred.

Q5: Does ProPharma use AI screening tools?
No. All applications are personally reviewed by a recruitment team member.

Application Tip

• Highlight any clinical research, hospital, or documentation-handling experience
• Mention familiarity with IRB/FDA guidelines if applicable
• Emphasize data accuracy and database management skills
• Showcase strong communication and coordination abilities
• Demonstrate ability to work independently in a structured clinical setting